Notice to Bidders

NOTICE TO BIDDERS


NOTICE OF THE TAKING OF BIDS FOR THE BONDURANT SPORTS FIELDS GRADING
PLAN FOR THE CITY OF BONDURANT, IOWA


Sealed proposals must be filed with the City Clerk of the City of Bondurant, Iowa, in the
City Hall, 200 2nd Street NE, Bondurant, Iowa, before 2:00 P.M. on the 13th day of
December, 2017, for the construction of the Bondurant Sports Fields Grading Plan, and
work incidental thereto, as described in the plans and specifications therefor, now on file
in the office of the City Clerk at City Hall. Proposals will be opened and the amount of
the bids announced in said City Hall by the City Clerk at the time and date specified
above.


The work to be done is as follows:


BONDURANT SPORTS FIELDS GRADING PLAN


Construct Bondurant Sports Fields Grading Plan project including all labor,
materials and equipment necessary to grade 11 soccer and baseball/softball fields
and parking lot including approximately 26,000 cubic yards of excavation,
approximately 1,750 linear feet of 6-inch N12 pipe, 1,650 linear feet of 12-inch
N12 pipe, 27 nyloplast intakes, rock for pipe, backfill, erosion control, surface
restoration, mobilization and miscellaneous associated work including cleanup.
All work and materials are to be in accordance with the proposed plans, specifications,
form of contract and estimate of cost now on file in the office of the City Clerk of
Bondurant, Iowa, and by this reference made a part thereof as though fully set out and
incorporated herein.


All proposals in connection therewith shall be submitted to the City Clerk of said City
before the time herein set for receiving bids. All proposals shall be made on official
bidding blanks furnished by the City, and any alterations in the official form of proposal
will entitle the Council, at its option, to reject the proposal involved from consideration.
Each proposal shall be sealed and plainly identified.


Each proposal shall be made out on a blank form furnished by the municipality and must
be accompanied in a sealed envelope by either (1) a certified or cashier’s check drawn on
a solvent Iowa bank or a bank chartered under the laws of the United States or a certified
share draft drawn on a credit union in Iowa or chartered under the laws of the United
States, in an amount equal to ten percent (10%) of the bid, or (2) a bid bond executed by a
corporation authorized to contract as a surety in the State of Iowa, in the penal sum of
ten percent (10%) of the bid.


Notice to Bidders


The bid security should be made payable to THE CITY OF BONDURANT, IOWA. The bid security must not contain any conditions either in the body or as an endorsement thereon. The bid security shall be forfeited to the City as liquidated damages in the event the successful bidder fails or refuses to enter into a contract within ten (10) days after the award of contract and post bond satisfactory to the City insuring the faithful fulfillment of the contract and the maintenance of said work, if required, pursuant to the provisions of this notice and other contract documents. Bidders shall use the bid bond form found in the specifications.

By virtue of statutory authority, preference will be given to products and provisions grown and coal produced within the State of Iowa.
In accordance with Iowa statutes, a resident bidder shall be allowed a preference as against a nonresident bidder from a state or foreign country if that state or foreign country gives or requires any preference to bidders from that state or foreign country, including but not limited to any preference to bidders, the imposition of any type of labor force preference, or any other form of preferential treatment to bidders or laborers from that state or foreign country. The preference allowed shall be equal to the preference given or required by the state or foreign country in which the nonresident bidder is a resident. In the instance of a resident labor force preference, a nonresident bidder shall apply the same resident labor force preference to a public improvement in this state as would be required in the construction of a public improvement by the state or foreign country in which the nonresident bidder is a resident.


Failure to submit a fully completed Bidder Status Form with the bid may result in the bid being deemed nonresponsive and rejected.


The Council reserves the right to reject any or all bids and to waive informalities or technicalities in any bid.


The Council reserves the right to defer acceptance of any proposal for a period not to exceed thirty (30) calendar days from the deadline for submission of bids.


The successful bidder will be required to furnish a bond in an amount equal to one hundred percent (100%) of the contract price, said bond to be issued by a responsible surety approved by the City Council and shall guarantee the faithful performance of the contract and the terms and conditions therein contained and shall guarantee the prompt payment for all materials and labor and protect and save harmless the City from claims and damages of any kind caused by the operations of the Contractor, and shall guarantee the work against faulty workmanship and materials for a period of four (4) years after its completion and acceptance by the City Council.


Notice to Bidders


The project shall be substantially complete and final surface restoration by May 31, 2018.

Liquidated damages in the amount of Two Hundred Fifty Dollars ($250.00) per calendar day may be assessed for each day the project is not completed.


A sales tax exemption certificate will be available for all material purchased for incorporation in the project.


Payment of the cost of said project will be made from any one or a combination of the following sources at the sole discretion of the City Council: (1) cash derived from the proceeds of the issuance and sale of General Obligation Bonds of said City; or (2) cash from such general funds of said City as may be legally used for such purpose; (3) cash from the stormwater utility.


At least ten (10) days before each progress payment falls due (but not more often than once a month), the Contractor will submit to the Engineer a partial payment estimate filled out and signed by the Contractor covering the work performed during the period covered by the partial payment estimate and supported by such data as the Engineer may reasonably require. If payment is requested on the basis of materials and equipment not incorporated in the work but delivered and suitably stored at or near the site, the partial payment estimate shall also be accompanied by such supporting data, satisfactory to the Owner, as will establish the Owner's title to the material and equipment. The Engineer will, within fifteen (15) days after receipt of each partial payment estimate, either indicate in writing his approval of payment and present the partial payment estimate to the Owner, or return the partial payment estimate to the Contractor indicating in writing his reasons for refusing to approve payment. In the latter case, the Contractor may make the necessary corrections and resubmit the partial payment estimate. The Owner will, within thirty (30) days of presentation to him of an approved partial payment estimate, pay the Contractor a progress payment on the basis of the approved partial payment estimate.


Plans and specifications governing the construction of the proposed improvements, and also the prior proceedings of the City Council referring to and defining said proposed improvements are hereby made a part of this notice and the proposed contract by reference and the proposed contract shall be executed in compliance therewith.


Copies of said plans and specifications are now on file in the office of the City Clerk, for examination by bidders. Copies may be obtained from Veenstra & Kimm, Inc., 3000 Westown Parkway, West Des Moines, Iowa 50266.


Notice to Bidders


This notice is given by order of the Council of the City of Bondurant, Iowa.


CITY OF BONDURANT, IOWA


Curt Sullivan, Mayor


ATTEST:
Shelby Hagen, City Clerk